Meetings are an essential part of any business, but they can also be a major time drain. According to a study by Atlassian, the average employee spends 31 hours in unproductive meetings each month. That's almost four full workdays wasted on meetings that don't lead to tangible results.
Fortunately, with the rise of artificial intelligence (AI), there are now virtual assistants that can help make meetings more efficient and productive. In this article, we'll explore the top AI meeting assistants that can help you save time and achieve better results.
AI meeting assistants are virtual assistants that use artificial intelligence to help with various aspects of meetings. They can assist with scheduling, note-taking, transcribing, and even follow-up tasks. These assistants use natural language processing (NLP) and machine learning to understand and respond to human language, making them highly efficient and effective.
There are several benefits to using AI meeting assistants, including:
Now that we understand the benefits of using AI meeting assistants, let's take a look at some of the top options available.
x.ai is an AI meeting assistant that specializes in scheduling. It integrates with your calendar and email to schedule meetings on your behalf. All you have to do is cc the assistant on an email, and it will take care of the rest. It can also handle rescheduling and cancellations, making it a valuable time-saving tool.
Zoom.ai is an AI meeting assistant that can handle a variety of tasks, including scheduling, note-taking, and transcribing. It integrates with popular video conferencing tools like Zoom and Microsoft Teams, making it a great option for remote teams. It also has a feature that allows you to create custom workflows, so you can tailor it to your specific needs.
Clara is an AI meeting assistant that specializes in scheduling and follow-up tasks. It can handle tasks like sending meeting reminders, creating agendas, and even sending thank-you notes after a meeting. It integrates with popular email and calendar platforms, making it easy to use for anyone.
Fireflies is an AI meeting assistant that focuses on note-taking and transcribing. It integrates with popular video conferencing tools like Zoom and Google Meet, and it can also be used for phone calls. It uses AI to transcribe and summarize meetings, making it easier to review and share important information.
Meekan is an AI meeting assistant that specializes in scheduling. It integrates with popular calendar platforms like Google Calendar and Microsoft Outlook, and it can also be used with messaging apps like Slack and Microsoft Teams. It uses AI to find the best meeting times based on everyone's availability, making it easier to schedule meetings that work for everyone.
With so many options available, it can be challenging to choose the best AI meeting assistant for your needs. Here are some factors to consider when making your decision:
Consider the features that are most important to you and your team. Do you need an assistant that can handle scheduling, note-taking, and transcribing, or do you only need one specific feature? Make a list of the features you need and use it to compare different options.
If you use specific tools for your meetings, make sure the AI meeting assistant you choose integrates with them. This will make it easier to use and ensure that all your meeting information is in one place.
Some AI meeting assistants offer a free version with limited features, while others require a monthly or yearly subscription. Consider your budget and choose an option that fits within it.
Choose an AI meeting assistant that is easy to use and understand. You don't want to spend more time trying to figure out how to use the assistant than you would have spent on the task itself.
Many companies have already started using AI meeting assistants to improve their meeting efficiency. Here are a few real-world examples:
Accenture, a global professional services company, uses x.ai to schedule meetings for its employees. This has resulted in a 90% reduction in the time spent on scheduling, allowing employees to focus on more important tasks.
HubSpot, a leading marketing and sales software company, uses Zoom.ai to handle scheduling and note-taking for its meetings. This has saved employees an average of 10 hours per week, allowing them to focus on more important tasks.
IBM, a multinational technology company, uses Clara to handle scheduling and follow-up tasks for its meetings. This has resulted in a 50% reduction in the time spent on administrative tasks, allowing employees to focus on more important tasks.
Getting started with an AI meeting assistant is easy. Here's how:
Consider the factors we discussed earlier and choose the best AI meeting assistant for your needs.
Follow the instructions provided by the assistant to set it up and integrate it with your calendar and email.
Once the assistant is set up, start using it to schedule meetings, take notes, and handle other tasks.
AI meeting assistants are a valuable tool for improving meeting efficiency and productivity. With the right assistant, you can save time, increase accuracy, and focus on more important tasks. Consider the options we've discussed and choose the best AI meeting assistant for your needs to start seeing the benefits for yourself.
