10 Best AI Notetakers, Meeting Tools and AI Assistants in 2024

Shubham Aggarwal Bliro
Shubham Aggarwal
May 17, 2024
5 min read
10 Best AI Notetakers, Meeting Tools and AI Assistants in 2024

In 2024, meetings have transformed from time drains to treasure troves of efficiency, thanks to AI notetakers and AI meeting assistants. Gone are the days of scribbling notes and missing key points, as artificial intelligence now plays a crucial role in revolutionizing meeting management. This exploration into "The Best AI Meeting Tools and Assistants with Latest Tech in 2024" unveils how AI is changing the game for businesses everywhere.

Traditional meetings often struggle with engagement and productivity, but AI integration is flipping the script. With tools that automate transcription, summarize discussions, and keep track of actions, meetings have become more efficient and productive. AI's evolution from a futuristic concept to a daily work staple marks a significant leap towards smarter, more collaborative work environments.

Join us as we dive into the world of AI meeting assistants, showcasing how these tools are not just enhancing meeting efficiency but are reshaping the way teams collaborate and innovate together.


The Need for AI in Meeting Management

  • Note-Taking Distractions

Traditional meetings often fall prey to the split attention of participants, who oscillate between listening and note-taking. This juggling act can lead to missed critical insights and reduced engagement, making meetings less effective.

  • Inefficiencies and Information Overload

Meetings can become bogged down with lengthy discussions that dilute key points, leading to inefficiencies. The sheer volume of information exchanged can overwhelm participants, causing important details to get lost.

How AI Notetakers and AI Meeting Tools Revolutionise Meetings

  • Automating Transcription for Full Engagement

AI tools take over the task of note-taking by accurately transcribing meetings in real time. This allows participants to fully engage without the distraction of writing everything down.

  • Streamlining with AI Meeting Notes and Summaries!

AI summarization condenses long discussions into concise highlights. This ensures that key decisions and insights are easily accessible, making follow-ups more efficient.

  • Streamlining Task Management

AI identifies and tracks action items automatically, assigning tasks directly from the discussion. This clarity in responsibility prevents tasks from slipping through the cracks, enhancing productivity.

AI meeting tools transform traditional meetings into focused, efficient sessions where engagement is high, and outcomes are clear. By addressing the core challenges head-on, these tools make meetings not just more effective, but also more enjoyable for all participants.

Essential Features in the Best AI Meeting Assistants

When diving into the realm of AI meeting assistants, pinpointing the right tool for your team boils down to understanding and matching specific features with your organizational needs. Here’s what to look for:

BOTS or No Bots?  🤖

Almost all the meeting tools have bots that join the meeting as 3rd party attendees, to be able to record or transcribe your calls. But the very first experience with a bot-ridden meeting makes you realise that it would disturb the attendee and remind them repeatedly that the call is being recorded. You do not want that, especially if the attendee is a potential customer.

The only AI Meeting tool on the market that transcribes and summarises your meetings without a bot is Bliro.io.

Real-Time Transcription 

An indispensable feature, real-time transcription, ensures no word gets missed. It transforms spoken dialogue into written text instantly, making meetings more accessible and retrievable.

Seamless Integration Capabilities

The best AI meeting assistants blend effortlessly with your existing software ecosystem. Whether it’s CRM platforms, project management tools, or communication apps, seamless integration enhances workflow continuity.

User Experience (UX)

The effectiveness of an AI meeting tool is closely tied to its usability. A user-friendly interface that’s easy to navigate ensures high adoption rates among team members, making the investment worthwhile.

Pricing Models

Cost-effectiveness is key. Look for transparent pricing models that align with your budget and scale with your needs. Whether it’s a subscription-based plan or pay-per-use, understanding the long-term cost implications is crucial.

Catering to Different Types of Meetings

Not all meetings are the same. From virtual one-on-ones to offline large team gatherings, the ideal AI assistant should be versatile, catering to various formats and modes.

Matching Features with Organisational Needs

It’s not just about the bells and whistles; it’s about what your team actually needs. Do you require advanced analytics for customer meetings? Is cross-platform compatibility a must-have? By aligning the tool’s features with your specific requirements, you can unlock the full potential of AI to streamline your meeting management process, ensuring that every meeting is a step toward greater productivity and collaboration.


Top AI Notetakers, Meeting Tools and AI Assistants 2024

 1. Bliro.io: The only AI Meeting tool in the list with NO BOTS in the meeting

Bliro - World's only bot-free AI Meeting Assistant. Transcribe, Summarize and Push

Overview

Bliro shines as a trailblazer in meeting assistance, offering a suite of features that enhance meeting productivity discreetly. Its ability to transcribe, summarize, and integrate data directly into CRMs without ever being visible during meetings sets a new standard for privacy and efficiency.

Moreover, you don’t have to integrate bliro with any of your meeting tools. Bliro is an app that works on your desktop, recognizes when and where meetings are going on, and most importantly, taps the direct audio source on the device to transcribe.

Key Features

  • NO BOTS (Invisible): Uniquely operates without detection during meetings, ensuring privacy and eliminating distractions.
  • GDPR Compliant WITHOUT having to ask for Consent: Adheres strictly to data protection laws, offering a solution that does not “record” your conversations but translates and summarises it in real-time instead. You never have to ask for consent again!
  • Real-Time Transcription and Summarization: Utilizes GPT-4 and the latest AI audio-transcription models to provide immediate, accurate transcriptions and concise summaries, capturing the essence and action items of every discussion.
  • CRM Integration: Automates the flow of meeting outcomes into CRMs like Salesforce and Hubspot, streamlining sales and customer service processes.

Unique Selling Point

Bliro coupled with real-time documentation capabilities provides a blend of privacy and productivity unmatched in the market.

Ideal For

Sales Ops, Customer Success Ops, and Product Managers who prioritize unobtrusive efficiency in their workflow.

Integration and Pricing

Integrates seamlessly with major CRM platforms and offers flexible pricing to suit various organizational needs, with detailed plans available upon request.

Ratings

G2 - 4.8/5 rating

Capterra - n/a (new listings)

2. Airgram: Advanced Transcription and Data Extraction

Overview

Airgram elevates meeting productivity with its advanced AI capabilities for transcription, summarization, and data extraction, making every meeting more insightful and actionable.

Key Features

  • Enhanced Transcription Accuracy: Utilizes AI to provide high-precision speech-to-text conversion.
  • Data Extraction and Summarization: Identifies key points, decisions, and action items within the conversation, offering concise summaries.
  • Collaboration Features: Allows for sharing of transcribed and summarized content with team members and external stakeholders, facilitating better communication and follow-up actions.

Unique Selling Point

The integration of data extraction technology that automatically sifts through transcripts to highlight important information and actionable insights.

Ideal For

Teams that require deep dive analytics from their meetings, particularly beneficial for project managers and analysts in data-driven industries.

Integration and Pricing

Offers integration with popular conferencing and CRM platforms, with a flexible pricing model starting at $18/month per user, catering to businesses looking for advanced meeting analysis tools.

Ratings
G2: 4.6/5 (60+ reviews)
Capterra: n/a

3. Otter.ai: Real-Time Transcription and Collaborative Insights

Overview

Otter.ai is renowned for transforming spoken content into structured, actionable meeting notes, fostering a collaborative environment through its innovative transcription and analysis features.

Key Features

  • Interactive Transcription: Enables editing, highlighting, and commenting on live transcripts during the meeting.
  • Integrated AI Chat: Provides summaries and answers directly within the meeting flow, enhancing comprehension and retention.
  • Action Item Tracking: Automatically detects and assigns tasks, ensuring accountability and follow-through.

Unique Selling Point

Otter.ai excels with its interactive transcript that engages participants in a collaborative note-taking and review process, boosting productivity and understanding.

Ideal For

Creative and educational sectors, startups, and any team looking to enhance their meeting engagement and document sharing practices.

Integration and Pricing

Compatible with major meeting platforms, Otter.ai provides a generous free plan, with professional and business tiers for expanded features, starting at $10/month per user.

Ratings 

G2: 4/5 (100+ reviews)
Capterra: 4.5/5 (60+ reviews) 

4. Krisp: Crystal Clear Audio Quality

Overview

Krisp leverages AI to deliver unmatched noise-cancellation capabilities, ensuring crystal clear audio in any meeting environment, thus facilitating better communication and comprehension.

Key Features

  • Superior Noise Cancellation: Filters out background noise in real time, from both incoming and outgoing audio streams.
  • Cross-Platform Compatibility: Works across all major communication platforms, enhancing audio quality without the need for specialized hardware.
  • User-friendly Interface: Simple setup and operation, making it accessible to all users regardless of technical expertise.

Unique Selling Point

Krisp's ability to provide distraction-free, high-quality audio communication in any setting, making it a must-have tool for remote and hybrid teams.

Ideal For

Remote workers, digital nomads, and businesses operating in noisy environments or those who prioritize clear audio communication.

Integration and Pricing

Integrates seamlessly with any conferencing or communication app, offering both a free plan for basic use and affordable paid plans for advanced features and longer usage times.

Ratings

G2: 4.5/5 (500+ reviews)

Capterra: n/a

5. Fireflies.ai: Your AI-Powered Meeting Library

Overview

Fireflies.ai acts as your meeting librarian, intelligently cataloging and analyzing meeting content to create a comprehensive, searchable library of insights and action items.

Key Features

  • Automated Transcription with AI Summarization: Offers quick access to meeting transcriptions and key takeaways.
  • Searchable Meeting Insights: Enables teams to find and revisit specific discussions, decisions, and data points.
  • Analytical Tools for Engagement and Sentiment: Provides a deeper understanding of meeting dynamics through sentiment analysis and participation metrics.

Unique Selling Point

The combination of a searchable meeting library with deep analytical insights makes Fireflies.ai an invaluable tool for continuous organizational learning and improvement.

Ideal For

Leaders and teams committed to leveraging meeting content for strategic insights, training, and knowledge sharing.

Integration and Pricing

Integrates with a broad spectrum of tools and platforms, with a free entry-level plan and advanced feature plans starting at $10/month per user.

Ratings

G2 - 4.5/5 (80+ reviews)

Capterra - 4.5/5 (5 reviews)

6. Fathom: Free AI Note-Taking for Efficient Meetings

Overview

Fathom redefines the way meetings are documented with its free, AI-powered note-taking tool. Designed to join any meeting and provide real-time transcriptions, Fathom ensures that all meeting content is accurately captured and easily accessible.

Key Features

  • Automated Transcription: Offers real-time transcription services, capturing every discussion point with precision.
  • Meeting Summaries: Automatically generates concise summaries, highlighting key decisions and action items for quick reference.
  • CRM Sync: Integrates with CRM systems, allowing for the direct transfer of meeting insights to enhance customer engagement strategies.

Unique Selling Point

Fathom's commitment to offering a powerful, free transcription tool sets it apart, making it an invaluable asset for startups and SMBs looking to leverage AI for meeting efficiency without incurring additional costs.

Ideal For

Small to medium-sized businesses, freelancers, and educational institutions seeking a cost-effective solution for enhancing meeting productivity through advanced transcription and summarization.

Integration and Pricing

Fathom prides itself on providing a robust free plan that includes core transcription and summarization features, with premium offerings available for teams needing advanced functionality and integration capabilities.

Ratings

  • G2 Rating: 5/5 (1,000+ reviews)
  • Capterra Rating: 4.8/5 (8 reviews) 

7. ClickUp: The All-in-One Productivity Platform

Overview

ClickUp transcends its original project management boundaries to include AI-powered meeting assistance, making it a comprehensive platform for managing tasks, notes, and now meetings.

Key Features

  • Meeting Summarization and Task Automation: Converts meeting discussions into summaries and tasks within ClickUp, streamlining post-meeting workflows.
  • Comprehensive Project Management Integration: Seamlessly connects meeting outcomes to projects and tasks, ensuring alignment and accountability.
  • Customizable Workflows: Adapts to various team and project needs with customizable views and templates, enhancing overall productivity.

Unique Selling Point

ClickUp integrates AI meeting assistance within a broad project and task management ecosystem, offering a unified platform for end-to-end organizational productivity.

Ideal For

Businesses seeking a singular solution to manage projects, tasks, and meetings, reducing the need for multiple disparate tools.

Integration and Pricing

Offers extensive integration options across a wide range of tools and services, with a flexible pricing model that includes a highly functional free version and premium plans starting at $7/month per user, catering to teams and businesses of all sizes.

Ratings

G2: 4.7/5 (8,500+ reviews)

Capterra: 4.5/5 (3,700+ reviews) 

8. Sembly: Smart Insights from Every Meeting

Overview

Sembly transforms meeting dynamics with its AI-driven capabilities for note-taking, summarizing discussions, and providing actionable insights, making every meeting more productive and insightful.

Key Features

  • AI-Powered Summaries: Delivers concise summaries of meetings, capturing essential points and decisions.
  • Actionable Insights: Identifies and tracks action items and key topics, ensuring no critical task is overlooked.
  • Collaborative Features: Enables teams to annotate and comment on transcripts for enhanced post-meeting collaboration.

Unique Selling Point

Sembly's standout feature is its ability to provide detailed insights and summaries, making it easier for teams to focus on what matters most and to follow up effectively.

Ideal For

Organizations that value deep analysis and follow-ups on their meetings, including corporates, educational institutions, and tech companies.

Integration and Pricing

Seamlessly integrates with leading task management tools and CRM systems. Pricing is designed to accommodate teams of all sizes, with details available on their platform.

Ratings

  • G2 Rating: 4.3/5 (10+ reviews)
  • Capterra Rating: n/a

9. Avoma: End-to-End Meeting Intelligence

Overview

Avoma offers a comprehensive AI meeting assistant platform, providing end-to-end solutions from pre-meeting planning to post-meeting analysis and knowledge sharing.

Key Features

  • Comprehensive Meeting Coverage: From agenda setting to actionable meeting summaries, Avoma ensures every phase of the meeting is productive.
  • Advanced Conversation Intelligence: Analyzes meeting conversations for insights, trends, and performance metrics.
  • CRM Integration: Ensures seamless flow of meeting insights into CRM platforms for better customer relationship management.

Unique Selling Point

Avoma's complete lifecycle approach to meetings, coupled with advanced conversation intelligence, sets it apart as a holistic meeting management solution.

Ideal For

Sales teams, customer success managers, and executives looking for a tool that not only assists in meetings but also provides deep insights into conversations and customer engagements.

Integration and Pricing

Offers robust integration options with popular CRM and productivity tools. Detailed pricing information is available directly from Avoma, with plans tailored to different organizational needs.

Ratings

  • G2 Rating: 4.6/5 (900+ reviews)
  • Capterra Rating: 5/5 (5 reviews)

10. Supernormal: Instant Meeting Summaries

Overview

Supernormal capitalises on AI to provide instant, accurate summaries of meetings, streamlining the note-taking process and ensuring key decisions and action points are captured efficiently.

Key Features

  • Instant Summarization: Provides immediate, clear summaries of meetings, highlighting decisions and next steps.
  • Custom Templates: Offers customizable summary templates to fit the specific needs of different teams or projects.
  • Seamless Integration: Works with popular video conferencing tools for effortless setup and use.

Unique Selling Point

The ability of Supernormal to offer instant summaries with customizable formats makes it an indispensable tool for fast-paced teams needing quick turnarounds on meeting outputs.

Ideal For

Startups, agile teams, and any group requiring quick, actionable summaries to maintain momentum on projects and tasks.

Integration and Pricing

Integrates with a variety of collaboration and communication platforms. Supernormal provides a range of pricing options, including a free tier for basic use and premium plans for advanced features.

Ratings

  • G2 Rating: 4.4/5 (10+ reviews)
  • Capterra Rating: n/a

Meeting Tools AI 

In addition to enabling meetings, tools like zoom and X also has AI that can help with automatic scheduling meetings and running virtual meetings, at least up to a basic level. Here are some of the best AI meeting tools that can make your work life more efficient.

x.ai

x.ai is an AI-powered scheduling tool that can help you schedule meetings without the back-and-forth email exchanges. Simply cc x.ai in your email, and it will take care of finding a suitable time for everyone and sending out the meeting invites.

x.ai also has a feature called "Amy" or "Andrew" that acts as your personal scheduling assistant. You can ask Amy or Andrew to schedule a meeting for you, and they will take care of the rest.

Zoom.ai

Zoom.ai is an AI-powered virtual assistant that can help you run virtual meetings smoothly. It can schedule meetings, take meeting notes, and even transcribe the conversation in real-time. It also has a feature called "Meeting Summaries" that can send out a summary of the meeting to all participants after it ends.

Zoom.ai also integrates with popular video conferencing tools like Zoom and Microsoft Teams, making it easy to run virtual meetings seamlessly.

Google Assistant

Google Assistant is a popular AI assistant that can help you run virtual meetings. It can join meetings, take notes, and even set reminders for important tasks and deadlines. It also has a feature called "Interpreter Mode" that can translate conversations in real-time, making it easier to communicate with people who speak different languages.

Google Assistant also integrates with popular video conferencing tools like Google Meet and Zoom, making it easy to run virtual meetings seamlessly.

Amazon Alexa

Amazon Alexa is another popular AI assistant that can help you run virtual meetings. It can join meetings, take notes, and even set reminders for important tasks and deadlines. It also has a feature called "Drop In" that allows you to join a meeting without having to manually dial in.

Amazon Alexa also integrates with popular video conferencing tools like Zoom and Microsoft Teams, making it easy to run virtual meetings seamlessly.

The Future of AI Meeting Tools & Assistants

As technology continues to advance, we can expect to see even more advanced AI meeting tools and assistants in the future. Here are some of the trends that we can expect to see in the coming years.

Natural Language Processing (NLP)

Natural Language Processing

by Scott Webb (https://unsplash.com/@scottwebb)

NLP is a branch of AI that focuses on understanding and processing human language. In the future, we can expect to see AI meeting tools and assistants that can understand and respond to natural language commands, making it easier to interact with them.

Virtual Reality (VR)

Virtual Reality

by stephan sorkin (https://unsplash.com/@sorkin)

Virtual reality is a technology that creates a simulated environment, allowing users to interact with it in a realistic way. In the future, we can expect to see AI meeting tools and assistants that use VR to create a more immersive and engaging virtual meeting experience.

Conclusion

Selecting the perfect AI tool for your meeting minutes isn't just a technical decision—it's about making every meeting a breeze. Among these stars, Bliro shines the brightest for those who value privacy and efficiency. With its unique "no bots" approach and the genius to transcribe without recording, it is like having an invisible assistant, ensuring nothing gets missed without compromising confidentiality.

With a variety of tools on the market, from Krisp’s clarity in conversations to ClickUp’s project prowess, the key is to match the tool to your team’s needs. Do you need bot-free, crystal-clear audio, seamless project integration, or a vault-like privacy level? That’s where Bliro stands out, especially for teams looking to keep things under wraps while staying on top of every action item.

In essence, diving into AI tools for meeting minutes means stepping up your meeting game. It's not just about catching up with tech trends; it's about transforming how your team collaborates, decides, and progresses. So, if keeping meetings efficient and private is your goal, Bliro could be your MVP, turning every gathering into a productive power-hour.

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Shubham Aggarwal Bliro
Shubham Aggarwal
Founder's Office, Bliro.io